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Administrative Assistant for Evangelization and Formation


Position Type: Full Time 35-40 hours/week

Department: Formation + Evangelization (Director of Evangelization and Formation)

The Administrative Assistant acts as the primary contact at St. James for all ministries related to evangelization and formation offerings and is responsible for a variety of administrative tasks. This is a dynamic position that St. James believes will play a crucial role in helping our members to be disciples of Christ and make disciples of Christ.


  • Act as primary contact for Evangelization and Formation, which includes: interfacing with parents, catechists and parish/school staff by email and over the phone and in-person; answering questions and concerns, specifically to be the key contact regarding sacramental/paperwork questions; handling sensitive information in a confidential manner.
  • Attend weekly religious education classes. (Currently Tuesday evenings 4:30 – 7:30 p.m.)
  • Working closely with the Evangelization and Formation team, coordinate registration for all formation including religious education, Life Teen, EDGE, and Adult Formation
  • Responsible for all data and paperwork for formation including data entry of sacraments and registration into PDS, Virtus compliance for all catechists, and sacramental verification for all students.
  • Coordinate, participate in, and send meeting notes for weekly Evangelization and Formation team meetings.
  • Manage inventories of supplies and materials.
  • Other tasks as assigned.


  • Education Required: High School Diploma or equivalent. Preferred: BS or BA relevant to the position.
  • Previous work in the field of education, administration, or management; volunteer management a plus.
  • Superior organizational skills, ability to self-start tasks and complete projects in a timely manner.
  • Exceptional communication skills, both written and oral.
  • Demonstrated ability to handle confidential and sensitive information.
  • Comfortable working in a fast-paced office environment within a team.
  • Proficient in Microsoft Word, PowerPoint, and Excel, web content management, and social media (e.g., Facebook, Twitter, and Instagram); ability to create graphic communications is a plus.
  • Ability to analyze and revise operating practices to improve efficiency is a plus.
  • Practicing Catholic who fully adheres to and models the Church’s teachings in faith and morals (Cf., “Code of Ethics for Catechetical Leaders,” National Certification Standards for Lay Ecclesial Ministers. 2003. p. xxv.)
  • Registered with the Protecting God’s Children/Virtus
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